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Invoice and document reading

A system that reads invoices, receipts and delivery notes, moves the data to a sheet or accounting tool, and asks you about anything it is unsure of.

Typical targets; the real figure is measured in the pilot.

  • Within secondstarget: time to read a document and split it into fields
  • Up to 80%target reduction in manual data entry
  • Duplicate checkdone automatically on every document

The problem

Invoices arrive by email, as photos on WhatsApp, on paper. Someone sits and types date, amount and company name into a sheet one by one. At month end there are mistakes and delays, and the same invoice can be entered twice.

Who it is for

  • Accounting and tax advisory offices
  • Businesses with many suppliers
  • Logistics and warehouse firms
  • Construction and contracting firms
  • E-commerce and wholesale businesses

What it does

  1. Reads from any source

    PDFs, scans, photos that arrive by email. Reads invoices, receipts, delivery notes and forms.

  2. Extracts the fields

    Pulls the fields you want: company, date, document number, tax, line items and total.

  3. Writes where you need it

    Sends data to Excel, Google Sheets, your own panel or an accounting tool with an API (for example Paraşüt).

  4. Duplicate check

    When the same invoice arrives twice, it notices and warns you rather than creating a second record.

  5. Asks you about doubtful ones

    A document that is unclear or does not add up goes to an approval screen. You look, correct and approve.

Savings estimate

What routine work costs

Set three numbers. If 60% of the routine work is automated, see roughly how much time and money is left each year.

Department

Example routine task: Invoice entry, reconciliation, collections follow-up

3
3
₺45,000

Automation rate is fixed at 60%, with 22 workdays a month.

Estimated gain

Yearly saving
₺364,500
Hours saved per year
1,426 hours
Full-time equivalent
0.7

This is an estimate; the real figure is measured in the free analysis.

Ask for a process analysis

How we deliver it

  1. 01

    We look at your documents

    We see sample invoices and decide together which fields go where.

  2. 02

    We build the reading flow

    We connect where documents arrive (email, folder) and tune field extraction with your samples.

  3. 03

    We add transfer and approval

    We set up writing to the sheet or accounting tool, the duplicate check and the approval screen.

  4. 04

    We test with real documents

    For a while we compare results side by side, tighten the settings and then go live.

Works with

  • Gmail
  • Outlook
  • Google Drive
  • Google Sheets
  • Excel
  • Paraşüt
  • OpenAI
  • Claude

Questions

What if it reads something wrong?

Documents with low reading confidence, or that do not add up, are not saved automatically; they go to an approval screen. We also add checks such as line items not matching the total. We can set it up so nothing is final until you approve.

Where do my invoices go, and is it KVKK-aware?

Under the business (API) terms of the model provider we use, data is not used to train models; we check the current terms with you before setup. If needed we mask personal details before the model sees them. We write down where documents are kept and for how long during setup.

Which accounting programs does it work with?

We can write directly to tools with an API (for example Paraşüt). For other programs we prepare an Excel or CSV file that you import. Tell us what you use and we clarify what is possible up front.

How long does setup take, and what drives the cost?

A first working version is usually ready in 1-3 weeks. Cost depends on the number of document types, monthly volume and the tool it connects to. We look at your sample documents and give a clear quote.

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AI

Invoice and document reading

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